Category Manager, Facilities (Refurbishment, Energy, Embodied Carbon)

School/Department:               Financial Services Division 

Job category & level:             Administrative Officer 1 (full scale)

Post status:                              3 Year Fixed-Term Contract

Hours of Post:                         35 hours per week

Purpose of the Role: 

The Category Manager is responsible for all procurement activity across the Facilities category, delivered in consultation with the Estates & Facilities team. The new role is complex, comprising technical, commercial and legal/regulatory elements with a Carbon Reduction/Sustainability focus at its core. The Category Manager will lead out in the following areas: 

• Legal & Regulatory Compliance: Fulfilling Trinity’s considerable Value-for-Money, legal and audit compliance requirements relating to Works, Goods and Services contracts across the extensive Facilities category 

• Sustainability Leadership: Ensuring expenditure across the Category is analysed and approached from a Sustainability & Biodiversity perspective to support Trinity in meeting its Gap to Target Obligations for 2030. This will involve both the Estates & Facilities function and the Sustainability Office and will include carbon reduction initiatives and large-scale infrastructural energy retrofits. 

• Procurement Strategy/Value for Money: Ensuring that all opportunities for achieving Value for Money are identified and acted on and bringing Facilities Management plans to fruition thus supporting the delivery of €2m in procurement savings per annum, effective Category Management and Sustainability - three strategic pillars of Trinity’s Procurement Strategy 

• Category & Supplier Management: Delivering industry-standard/best practice Category Management for the Facilities Management team, inputting to other Category teams where appropriate, including Laboratory & Research and ICT; engaging with multiple Government agencies to bring multiple Hard and Soft Facilities Management projects to market and supporting delivery of the University’s central commitment to sustainable practice. 

• Facilities Projects: Working with Estates & Facilities to developing project-specific procurement and contracting strategies, including on the management and co-ordination of technical, commercial and legal inputs, with a contract management element for any resulting agreements.

Context 

FSD manages the financial affairs of Trinity College Dublin, processing and reporting on the financial transactions as well as providing robust management information to support strategic decision-making within the University. The Procurement Team, a sub-section of FSD, is responsible for understanding, managing and meeting the procurement needs of University staff, students, visitors, donors and suppliers in a collaborative, sustainable and continuously improving manner. In doing so, the Team helps the University to lower cost and risk while adding value and ensuring a greater return on the assets and resources at its disposal. 

A core deliverable of the role is to support Trinity in meeting its Gap to Target Obligations for 2030. A large element of this will include carbon reduction initiatives and large-scale infrastructural energy retrofits, both M&E plant and building fabric, including embodied carbon. This will include life-cycle analysis and operational emissions, with the goal of reducing carbon emissions whilst also ensuring value for money and a solid return on investment. 

The Capital Works Management Framework (CWMF) requirements around Green Public Procurement, are an evolving part of a new suite of updates enacted/planned. The Category Manager will engage with the key stakeholders to ensure that our GPP and Facilities projects align with the extensive Capital project portfolio, including decarbonisation and refurbishment.

Person Requirements 

The successful candidate will have the ability to work collaboratively, to relate to all stakeholders, demonstrating a sensitivity to academic issues and to influence people outside the spheres of normal Financial Services Division and College activity. 

Qualifications: 

Candidates must have a construction-related degree e.g. Surveying, Engineering, Architecture or a relevant field. A postgraduate qualification and/or a procurement qualification would be an advantage.